Yep, another blog about leaving the safety of my cubicle to work with a client.
Why so much emphasis on this? Because it is good for business to have your, er, stuff together!
Many people have a checklist for a shoot:
- lav mic
- xlr cable
- bnc cable
- hdmi cable
- 20 blank tapes or 6 p2 cards
- gaffer tape
Likewise I certainly make a checklist for a week long trip:
- 2 pair knakis
- 6 pair black socks
- 2 polo shirts
- 4 dress shirts (white, grey, blue, pinstripe)
- 4 favorite ties
- dress shoes
- bathing suit, flip flops (assuming they have a pool)
So why wouldn't you have a checklist for a non-shoot, non-convention trip out of the office?
The particular meeting described below was for an important project we are working on. The editor of the project and I have been meeting at his office on and off since November. In each meeting, we review the script and current images and video, look for new images and video, keep a tally of images and video we need to acquire, and then revise or re-write portions of the script (narration and on-screen text). Sounds easy enough. There are over 400 screens in the Flash program, 100 videos and at least 150 photographs. We also have a list of illustrations or animations to create.
The experience is taxing on the brain, and educational. I am not a surgeon, yet over the course of such a project, I learn much of what the target audience of surgeons will be expected to learn.
A few years ago I picked up one of these Swiss Army laptop backbacks. I don't know if these are affiliated with the Swiss army knife, or if the actual Swiss army uses these in the field (doubtful) but what I do know is that it is the best backpack I have ever owned. The only negative is that it holds a lot of stuff (heavy) which is good and bad. It is good because I can take whatever I need with me. It is bad because I have a spine and back muscles!
Below is a representation of the major components needed for this trek. Not shown are such essentials as blank DVD's, thumb drives, power supplies, phone charger, herbal tea bags, mints and a small flashlight.
Obviously the computer is the essential business tool. While this laptop, as described in earlier posts, has the full CS4 suite installed, useful for long plane trips and the occasional on-site edit session, in this case it is simply a web browser and word processor, perhaps a few Photoshop manipulations for good measure. It is essential to have an organized set of scripts, images, videos and other assets, and make sure this is backed up in multiple locations. Whenever a major script revision is completed, I e-mail myself a copy for safe keeping. Google and Yahoo share this task.
A fairly new acquisition is the Zoom H4N recorder. This little gizmo is great for recording temp narration tracks, or in some cases final narration with either a video's author or myself. Another handy gadget is a Canon HD camcorder, recording to SD cards. While not broadcast quality, what if I am sitting in an office and someone says "hey, you want to come see someone with a knife in their skull?" - a little camera that shoots video and decent stills is great to have for these occasions, or more likely if we need a quick shot of an instrument, piece of equipment or even just to photograph a thumbnail sketch as reference for an illustrator or designer. You never know.
While bus powered USB hard drives are cheap and getting cheaper, we have a library of eSATA drives ranging from 350GB to 1.5TB. While I may not use it, having it with me along with a portable USB interface is handy.
A USB mouse is much easier to work with for long periods of time than the laptop's touchpad. And sometimes the best technology of all is a sheet of lined paper.
And finally, do not discount the importance of reliable writing implements.
So, to summarize, any time you are going anywhere, whether for a video shoot, editing session, tradeshow or simply the all-important sit-down meeting, know what you need to do and have what you know you need in order to do what you know you need to do. Whew.
Thanks for reading.