While I blog a lot about the fun and excitement of air travel, and the production experiences at either end, once I get back to the office for weeks of uninterrupted work, it is time to get stuff done. Over the years I have experimented with various to-do lists, post-its and marker boards.
Recently we have instituted a Jobs to Start worksheet, distributed to all departments. Updated whenever a new project starts, this keeps everyone informed of what is going on, even in other departments. Why, you may ask, does publishing need to know about a video project in the works? Because, of course, every new piece of information is a possible opportunity. What if two departments were working with the same group of people on two unrelated projects. We don't want to be working against each other - thus good communication plays into different business units working together, even if the two units don't actually work together.
However, in our outfit, we all work together. For example, we have a series of multimedia textbooks. The media work and project management is handled by my department, Production, but once the layout is done and it is ready to begin the 14 week process leading up to press, the publishing department takes the reins. So while publishing does not have much to do with the prior 6 months, they need to know approximately where we stand with hitting our planned delivery date. You need to reserve time on the press and factor in time to transport and store inventory once printed. You always need to think of the big picture.
So while I started this post in talking about keeping track of project tasks, it has morphed into a discussion of good communication among people who do not always work together.
This is business 101 - keep others in your organization informed of activities that may impact them sometime in the future.
Going back to the completion of tasks, sometimes it is a matter of delegating, then checking the work you need to check before sending it on to the client or another set of eyes in your group. It can be daunting to send something you put your heart and soul into to another department for review and possible negative feedback. But better to get such feedback from a trusted colleague who may look at it from a different point of view, than your client whohas specific expectations.
Other times I may do the work myself - self-delegation. Often this is to keep the other folks on their own tasks. Thus I find myself doing a lot of little tasks - add some narration to a series of brief video clips, post some videos or files to the client website, and numerous conference calls and document management.
Yep, it's not all video shoots in exotic locations. Much of the time being a desk jockey is just what the doctor ordered. Get the work done, move things along, hit your milestones, tick stuff off the list. Sometimes I make a punch list, a phrase I picked up from years of watching Tommy Silva and Norm Abrahm wrap up renovations on This Old House.
- Finish trim in master bedroom
- Replace kitchen cabinet hardware
- Finish laying sod in the backyard
- Calibrate home theater in time for wrap party
my punch list may include:
- Render final pancreaticoduodenectomy video files
- Pull stills for hernia chapter 27
- Check narration files on FTP server, then send to programmer
- QA ventral hernia DVD
- Create new slipart and DVD menu design for laparoscopy series
Checking things off the list helps with the "divide and conquer" workflow. It is not always 3 weeks editing a long form show. Very often it is 15 minute tasks for hours on end. Frequently it is a little of each.
Seeing weeks or months of activity come to fruition in a new product to sell to the healthcare community is quite gratifying, and perhaps a bit more fun than sitting in steerage on a 737-800 waiting for your complimentary half can of cranapple juice. But getting there is half the fun.
Thanks for reading.